Appointment Letter Generator
Generate a clean, formal letter of appointment for a new hire. Enter the company, employee, role, salary, joining date, probation, working hours and notice period, then watch the letter update live before you copy, download or print it.
How to write an appointment letter
- Enter the company and employee names, the job title and the department.
- Add the annual salary, joining date, working hours, notice period and optional probation.
- Review the live preview, then copy, download the .txt file, or print it for signature.
Examples
Software engineer appointment
Northwind Technologies, Priya Sharma, Senior Software Engineer, Engineering, 120000 USD, joining 1 July 2026, 6 month probation, 30 day notice
NORTHWIND TECHNOLOGIES LETTER OF APPOINTMENT Dear Priya Sharma, We are pleased to confirm your appointment to the position of Senior Software Engineer in the Engineering department at Northwind Technologies...
Frequently asked questions
What is an appointment letter?
An appointment letter is the formal document an employer issues when a candidate joins, confirming the appointment and the key terms of employment: job title, department, salary, joining date, probation, working hours and notice period. The employee usually signs and returns a copy to accept.
What is the difference between an appointment letter and an offer letter?
An offer letter comes first and proposes the job, asking the candidate to accept before joining. An appointment letter is issued on or around the joining date and is more formal and binding: it confirms the appointment and spells out the full terms and conditions the employee agrees to by signing it.
What should an appointment letter include?
At minimum it should state the position and department, the date employment begins, the compensation, the working hours, the notice period and any probationary period, plus a line for the employee to sign and date as acceptance. This tool builds all of those sections for you.
Do I need to set a probation period?
No. Probation is optional. If you leave the probation field blank or set it to zero, the generated letter simply omits the probation clause, which suits roles or jurisdictions that do not use a probationary period.
Is my data sent to a server?
No. The letter is generated entirely in your browser with JavaScript. Nothing you type, including names and salary figures, is uploaded, logged or stored, so it is safe to use with confidential employee details.
Is this appointment letter legally valid?
It produces a clear, professional draft using common employment terms, but it is not legal advice. Employment law varies by country and state, so have your HR team or a lawyer review the wording and add any clauses your jurisdiction requires before issuing it.
Related tools
Offer Letter Template
Generate a professional job offer letter in seconds. Fill in the role, salary, start date, and terms, then copy, download, or print it. Runs in your browser.
Salary Breakup Calculator
Break an annual CTC into Basic, HRA, PF, special allowance and professional tax. See your gross, deductions and monthly in-hand take-home pay.
Experience Letter Generator
Generate a formal work experience certificate for a departing employee. Add role, dates and conduct, then copy, download or print. Runs in your browser.
Warning Letter Generator
Create a formal employee warning letter in seconds. Pick verbal, first or final written, add the issue and the fix, then copy or download. Runs in your browser.
Cover Letter Generator
Write a tailored cover letter in seconds. Add your name, the role, company and a few wins, pick a tone, then copy, download or print. Runs in your browser.
Employee Handbook Section Generator
Generate a polished employee handbook section in seconds. Pick a policy, add your company name and custom points, then copy or download the Markdown.